We are seeking a full time Estimating Assistant to provide support to the estimating team. This position is an entry level position into the estimating department and includes day-to-day administrative activities and tasks.

To apply please send your resume to customerservice@archgrille.com

Job Title:  Estimating Assistant

Department:  Office

FLSA Status:  Non-Exempt / Hourly

Reports To:  Director of Operations

PPE Code:  None

Travel: No

Supervises: No

Description: Architectural Grille, a Division of Giumenta Corporation, located at 42 Second Avenue, Brooklyn, NY, 11215 is a family owned and operated manufacturing company that has been in business since 1945.

We are seeking a full time Estimating Assistant to provide support to the estimating team. This position is an entry level position into the estimating department and includes day-to-day administrative activities and tasks.

Duties/Responsibilities:

Administrative Duties

• Review scanned documents to confirm data entered correctly
• Process insurance requests received from clientele
• Send exception reports to the sales team for orders as requested
• Set up accounts, enter quote requests into salesforce as needed
• Provide backup to reception as needed including assisting walk-in in clients, clients picking up orders, answering phones, checking voicemail, data entry as needed
• Assist in contacting clients to obtain more information needed
• Assist in cleaning up duplicate account data as needed
• Assist with Follow up to clients when requested
• Ensure high levels of customer satisfaction through excellent customer service
• Additional projects as requested

Sample/Marketing Kit - Tracking and Fulfillment

• Enter and fulfill sample requests from clientele. This will include data entry in salesforce, fulfillment of physical samples requests, providing tracking information, and follow-up to clientele
• Maintain sample inventory and replenishment including in showroom
• Maintain inventory, replenishment, and fulfillment of marketing kits as needed
• Label samples as needed
• Print labels for samples and stock as needed

Qualifications/Requirements:

• Previous experience within the building and construction industry preferred
• Customer service focus
• Microsoft Excel, Microsoft Word, Microsoft Outlook
• 1 year of Salesforce preferred
• Time Management skills
• Friendly, helpful, confident, and engaging personality
• Basic administration skills
• Basic understanding of customer service practices
• Solid communication and interpersonal skills
• Problem sensitivity and creative thinking
• Neat and organized
• Ability to work in a team atmosphere
• Ability to communicate in a clear and concise manner to achieve the intended objective
• Ability to adapt to change

Working Conditions:

• Manual dexterity to handle samples / collateral / items
• May have to carry heavy items
• Near vision which is the ability to see things at close range
• Clean Environment
• Eyes may be strained during the day

Americans with Disabilities Specifications: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Scale:  TBD

Bonus Bucket: (depends on hourly pay)

Benefit Enrollment Package: 30 Days

Introductory Period / Evaluation: 90 Days

Accrue PTO: Immediate

Paid Holidays: 30 Days

Performance Review: 180 Days

Paid Time Off (PTO):

• Beginning 1/1 after completion of six (6) months: 10 PTO's
• Beginning 1/1 after completion of two (2) years: 12 PTO’s
• Beginning 1/1 after completion of three (3) years: 13 PTO’s
• Beginning 1/1 after completion of four (4) years: 14 PTO’s
• Beginning 1/1 after completion of five (5) years: 15 PTO’s
• Beginning 1/1 after completion of six (6) thru nine (9) years: 20 PTO’s
• Beginning 1/1 after completion of ten (10) years plus: 25 PTO’s
• Bank up to 5 PTO’s per year

After One Year:

• Ability to contribute to the company 401(k) plan
• Safe Harbor Plan up to 3% of your salary
• Payroll Sharing Plan

Other Opportunities:

• Year-end performance bonus (if warranted)
• Annual Increase (if warranted)
• Transit Check
• Voluntary Benefits from Extensis (Dental Plan, Vision Plan, Short Term Disability, Beyond Perks, Term Life Insurance, Flexible Spending, Long Term Disability, Credit Union, Group Home/ Auto Insurance, Critical Illness Insurance, Pet Benefit Plan, Section 529 College Savings, Pre-paid Legal Services and Aflac)